From: Cllr. I. Cuthbertson
<cllr.icuthbertson@york.gov.uk>
Sent: 22 August 2022 08:09
To: Berry, Janie <Janie.Berry@york.gov.uk>; Stephen
Pearson <Stephen.Pearson@freeths.co.uk>
Subject: Complaint against me by Cllr M Guilford -
Confidential: Code of Conduct (238689/3)
[FREETHS-ACTIVE.FID3064443]
Sensitivity: Confidential
Hello Janie and Mr Pearson
Attached please find copies of an e-mail sent to me by Mark Scott and an e-mail exchange with Cllr Guilford in June and July 2019, which relate to my explanation of events leading to a conversation with Cllr Guilford following an attack by Cllr Richardson at a meeting of HTC on 17th June 2019.
Both e-mails underpin the explanation that I sent to Mr Pearson on 19th May and the exchange with Cllr Guilford directly refutes his assertion (at 4.1 in the report folder) that the first meeting which he had with me took place at his request. They have already been supplied to Mr Pearson and to Janie, but they were unfortunately omitted from inclusion in the hearing documents at 5A in the report folder when Mr Pearson sent a paper copy of my response to the statements of Cllrs Guilford, Wyatt and Carmichael with his email of 29th June.
These e-mails along with my response play an important part in rebutting what Cllr Guilford has said about why that meeting took place and the context. I should be grateful if you would draw them to the attention of the hearing panel when it considers this matter.
Regards
Cllr Ian Cuthbertson
From: Mark
Scott <clerk@haxbytowncouncil.gov.uk>
Sent: 18 June 2019 10:45
To: Cllr. I. Cuthbertson <cllr.icuthbertson@york.gov.uk>
Subject: Full Council Meeting
Dear Ian
I don’t know if you will receive an apology from elsewhere but I personally would like to apologies as an employee of Haxby Town Council for the way in which you were spoken to last night by one of our Councillors. I and I am sure others present were uncomfortable by the whole situation. I do know that the tirade to which you were exposed was not something that either I or our Chairman had been expecting and we were all caught unawares of the entire situation. I must say though that I thought you handled the situation with a great deal of dignity and I thank you for that.
Kind regards
Mark Scott
Clerk
to the Council
Haxby Town Council
01904 750378
office@haxbytowncouncil.gov.uk
www.haxbytowncouncil.gov.uk
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-----Original Message-----
From: Mark Guilford <mark.guilford@hotmail.com>
Sent: 06 July 2019 12:27
To: Cllr. I. Cuthbertson <cllr.icuthbertson@york.gov.uk>
Cc: Cllr. A. Hollyer <cllr.ahollyer@york.gov.uk>; Cllr. E. Pearson <cllr.epearson@york.gov.uk>
Subject: Re: Haxby Town Council
Ian
Thursday the 11th is clear in my diary, would Costa Haxby be a convenient meeting place?
Regards
Mark
Sent from my iPhone
On 6 Jul 2019, at 10:47, Cllr. I. Cuthbertson cllr.icuthbertson@york.gov.uk> wrote:
Mark
Thank you for the e-mail sent from your personal e-mail account on 20/06.
Clearly, the situation arising from the last Town Council meeting on 17/06 will be difficult to put to rights and your responsibility as Chairman of the Town Council is to ensure that anything similar does not recur. However, a conversation over coffee to discuss possible ways forward can be arranged depending on our mutual availability. My own current availability over the next two weeks is as follows:
Tue 09/07 12.00-12.45
Wed 10/07 08.00-09.00
Thu 11/07 08.00-09.00
Mon 15/07 13.30-14.30
Tue 16/07 08.00-09.00
Wed 17/07 08.00-09.00
Thu 18/07 08.00-09.00
Fri 19/07 08.00-09.00
Unfortunately, no Haxby & Wigginton ward councillor will be able to attend the next Town Council meeting due to holidays and other commitments.
Regards
Ian
Cllr Ian Cuthbertson
Liberal Democrat Councillor - Haxby & Wigginton Ward City of York
Council
________________________________________
From: Mark Guilford [mark.guilford@hotmail.com]
Sent: 20 June 2019 10:08
To: Cllr. I. Cuthbertson
Subject: Haxby Town Council
Ian
Over the past week I have had several discussions with Mr Scott as to how we can avoid having a repeat of the tone of discussion that occurred during the last council session. The result is that he and I both have agreed to set out the scope of any future discussion on that particular topic limiting it to only those matters that we as a Town Council can resolve.
Firstly I would like to offer my personal apology for the tone of debate - the direction of the discussion caught both Mr Scott and I by surprise and as a result I didn’t react to as I probably should have to halt the discussion. I can only add that as a new chairman (and one who didn’t really expect to be in this position) I have a rather steep learning curve ahead of me in dealing with such matters.
I would hope that this doesn’t damage our ability to communicate and work together as the view I have been expressing to my fellow councillors is that we need to be working more collaboratively with both Wigginton Parish and the CYC ward councillors.
I would find it useful if perhaps we could sit down over a coffee and discuss ideas on how we can work more effectively with our ward team.
Regards
Mark L Guilford